What Are the Best Apps for a Personal Trainer to Manage Client Programmes and Schedules? 

Any personal trainer will be able to tell you that managing multiple clients brings about more admin. Not only do you have to design custom workout programmes and find a way of scheduling these to your clients, but you’ve got to manage all aspects of the client experience too. This is why using the right apps for personal trainers helps you stay organised. 

With solutions that allow you to track client progress and streamline your business at the same time, these become invaluable, allowing you to focus on building relationships and growing your business as best you can. 

In this blog, we’ll look at the top apps on the market and discuss how they can simplify both client engagement and scheduling. 

What Should Personal Trainers Look for in a Client Management App? 

Scheduling needs to be a top priority, but this should be more than just a calendar. What you need to look for is customisability, the ability to track progress and keep in contact with your clients. You should keep in mind the following points: 

• How easy is it to create individual workout routines for each of your clients? 

• Does the app allow both you and your client to track their progress?  

• Can you also see specific milestones? 

• How easy is it to keep in touch with your clients and to give them feedback? 

• Can the app handle session bookings? Does it offer reminders? 

Now that you’ve got more of an idea about what to pay attention to, let’s take a look at the top personal trainer apps that can help you manage both client programmes and schedules with ease. 

Learn how 1FIT helped Tom achieved 10x growth in just 10 months.

1. Trainerize: All-in-One Fitness App 

Trainerize has a lot of features. Their app can perform workout programming, nutrition tracking, habit coaching and client messaging. It’s a comprehensive solution for both client programme management and scheduling. 

• Best for trainers offering hybrid coaching services 

• It stands out for its client engagement through habit coaching and progress tracking 

2. TrueCoach: Simplified Remote Coaching 

Offering an easy way to manage clients, TrueCoach focuses on remote trainers. Their app has a sleek interface that allows you to assign workouts, track progress and keep connected to clients.  

• Best for trainers specialising in remote coaching 

• Its standout features are video feedback and progress monitoring 

3. Everfit: Built for Scale 

Able to manage multiple clients with ease, Everfit gives you customisable workout plans and can integrate with other fitness apps for a streamlined user experience. Everfit offers real-time progress tracking, which can help you stay updated on your clients’ performance. 

• Best for trainers managing huge numbers of clients 

• It stands out for multiple client management with custom programmes 

4. My PT Hub: Comprehensive Business Management 

With client scheduling, workout programming and nutrition tracking, My PT Hub offers multiple features. It even has billing features built into its platform. You can effectively scale with efficient client management. 

• Best for trainers looking for an all-in-one solution 

• Its standout features include billing integration and client scheduling 

5. 1FIT: Tailored for Growing Trainers 

Our own platform is designed with growing fitness businesses in mind. It offers powerful features like tailored programme creation, progress tracking and session scheduling. 1FIT can also integrate with other health apps, making it a perfect option for anyone who trains in-person or online. 

• Best for personal trainers looking to scale their business 

• 1FIT stands out for its custom programme design and third-party integration 

Scheduling and Client Management: A Must-Have for Trainers 

When your business grows, managing client schedules and programmes can become much more daunting. However, when you’ve got the right tools, you’re much less likely to lose track of anything; appointments or otherwise. The best apps will always have the following features: 

• Real-time scheduling 

• Automatic reminders 

• Detailed workout plans 

• Communication capabilities 

Anything beyond these core features will make your life as a personal trainer much easier, but it’s important to choose a provider that works for you. 

Comparing the Top Apps for Personal Trainers 

App	Scheduling	Client Programmes	Progress Tracking	Communication
Trainerize	✅	✅	✅	✅
TrueCoach	✅	✅	✅	✅
Everfit	✅	✅	✅	✅
MyPTHub	✅	✅	✅	✅
1FIT	✅	✅	✅

See a breakdown of 1FIT features.

How to Choose the Right App for Your Personal Training Business 

With so many apps on the market, it can be difficult to find one that suits you, instead of simply going for the one that’s shouting the loudest. Before you choose one, you should think about if it aligns with your business model and client needs. 

Think about your training style. Do you offer remote, in-person or hybrid training? 

How many clients do you manage? Are you looking to grow this? 

What’s your budget? Some apps are more expensive than others but also have features that are gimmicky instead of useful. Any app that saves you time will be worth the cost. 

How do things look from a client’s point of view? It needs to be user friendly and have a good client experience, otherwise you’ll find a lack of engagement and no time savings on your hands. 

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Conclusion: The Best Apps for Personal Trainers 

Personal trainer apps are incredibly transformative, and using the right ones can revolutionise the way you manage your clients and your business. Whether you’re focused on providing the best online experience for your clients or want an intuitive programme builder, there’s an option for you. 

In order to help find the right app, look beyond reviews and see if they offer a free trial. Having great customer support on hand can also make the difference between which app you go for as well. By integrating the right technology, you’ll not only save time but enhance the quality of the service you provide.